Admissions Application Guide (Recruit)

Video Tutorial for Recruit Application  https://youtu.be/u5Vz_rkT3xw

Attention Readmission Students: We are now using a new application system. If you don't see that your transcripts have been received, there's no need to worry. However, feel free to reach out to admissionsdept@sjrstate.edu if you'd like to follow up.

Table of Contents

Create Your Account                                                                              Back to Top

How to Sign In or Create Your Account

1. Signing In

   • If you already have an account, simply enter your email and password that you set up earlier on the "Sign In or Create Your Account" screen.

2. Forgot Your Password?

   • If you can’t remember your password, click on the "Forgot Your Password?" link. An email will be sent to you with instructions to reset your password.

Creating Your Account

If you don't have an account yet, follow these steps to create one:

1. Click on "Create Account"

   • This will take you to the screen where you can fill in your personal information.

2. Personal Information:

   • First Name (Legal): Your legal first name.

   • Last Name (Legal): Your legal last name.

   • Email Address: Enter your email address here. This is where you’ll receive important communications from SJRState.

   • Confirm Email Address: Retype your email to make sure it’s correct.

   • Home Phone: If you only have a cell phone, feel free to leave this blank.

   • Cell Phone: Enter your cell phone number here.

   • Opt-In for Text Messages: Choose whether you want to receive text messages from the college. You can either Opt In (allow) or Opt Out (do not allow).

 

Address Information

• Street Address: Enter the physical address where you live.

• City, State, Zip Code: Fill in the city, state, and zip code for your address.

 

F-1 Visa and Entry Term

1. F-1 Visa

   • International students who desire to enter the United States to study as a full-time student under an F-1 visa may be admitted to SJR State once all required documents are received and accepted. Please visit the SJR State International Students website for additional information

2. Entry Term

   • Choose the term (semester) when you plan to start your studies at SJR State.

 

Program Types and Admit Types

Here, you will need to select:

• Admit Type

• Program Category

• Academic Program of Interest

For detailed explanations of these options, you can refer to the descriptions provided or speak to your advisor or counselor for guidance.

 

Creating Your Password

• Create a Strong Password:
  Your password should be at least 12 characters long and include a combination of:

  • Letters (both upper and lowercase)

  • Numbers

  • Special symbols (e.g., !, @, #)

  • Avoid using common words or easy-to-guess information for better security.

 

Final Steps

Once you've entered all the required information, click Create Account to complete your registration and move forward with the application process.

Application                                                                                         Back to Top

Under "My Applications"

• Select "Create an Application" to start your application. This applies whether you are a new user or a returning user.

Start a New Application

1. From the Application Listing, click on "Start a New Application" to begin.

 

Online Application

1. Confirm Your Term and Program:

   • Ensure that the Term and Program selected are correct for your application.

   • If any details are incorrect, select "Change Program or Term" to choose the correct options.

 

Review Your Plans

1. This section should automatically fill in with your previous selections.

   • Confirm that everything is accurate.

   • Click Save and Continue to move forward.

   • Tip: If you need to take a break, you can click "Save Application for Later" to come back and finish it later.

 

Review Your Personal Information

1. Personal Information

   • This section will show your personal details, such as Name, Address, Contact Information, and Emergency Contact.

   • This information should be pre-filled from your account, but double-check to ensure everything is correct. Make any changes if needed.

   • Required Fields: Fields marked with a red asterisk are mandatory.

2. Name Change:

   • If you need a name change, please contact Records and Admissions to request this update.

   • After confirming your personal details, click Save and Continue to move to the next step, or Save Application to return later.

 

Review Your Demographics

1. Demographics Section

   • This includes information about your Citizenship, Social Security Number (SSN), Ethnic Background, and other details like your Birthdate, Legal Sex, and Preferred Gender.

   • Required Fields: Fields with a red asterisk are mandatory.

2. Social Security Number (SSN):

   • If you are unsure of your SSN, please determine your correct SSN before you proceed with the application. If you do not have an SSN, please contact Admissions for assistance with this step.

3. Citizenship Options:

   • Non-Resident Alien

   • Permanent Resident Alien

   • U.S. Citizen

   • Unknown/Not Reported

4. Veteran Status:

   • If you are a veteran, select "Yes", and additional questions will appear.

   • If you are not a veteran, select "No" and continue.

   • Veteran Questions:

     • Veteran ID

     • Veteran Classification

     • Veteran Service Status

 

Review Your Family Information

1. Family Information

   • This section asks about your parents' education.

   • Select the appropriate options. If you are unsure, select "Unknown".

 

Review Your Academic History

1. High School Information

   • Search for the name of your high school in the search bar and select it from the list.

   • Answer the following questions:

     • Have you or will you graduate high school or the equivalent?

     • Graduation Month and Year: Select your graduation month and year, whether it’s in the past or upcoming.

2. College Information (If Applicable)

• If you have attended college before, select "Yes" and answer additional questions regarding your previous college(s).
• Please list your previous colleges in the order you attended them, and assign each number for the order of attendance only once

• If you haven’t attended college, select "No" and continue.

 

Review Your Signature

1. Decision Reason

   • Select the most applicable reason for why you chose to apply to this college from the dropdown menu.

2. Certification and Signature

   • Read and agree to the Application Certifications.

   • Type your name in the signature box to confirm your application.

 

Submit Your Application

1. Preview Your Application

   • Before submitting, you can click "Preview" to review all the information you've entered.

2. Submit Application

   • When you're ready, click "Submit Application" to officially submit your application.

3. Save Application

   • If you're not ready to submit, click "Save Application" to save your progress and return later.

4. Previous

   • Use the "Previous" button to go back to a previous section if you need to make changes.

 

Once you’ve completed all steps and reviewed your information, you’re ready to submit your application.

If you have any questions or need help, feel free to reach out to the Admissions team!

 

 

Profile Page                                                                                          Back to Top

 

St. Johns River State College

Recruit Profile Page for New Students

The Recruit Profile Page is your personal dashboard for applying to SJR State, keeping your information up to date, and staying connected with events and deadlines.

This explains each section of the page and how you can use it to stay on track

 

1. Welcome Message

At the top of the page, you’ll see a personalized greeting with your name.

• Confirms that you are signed in to your account.
• Provides a friendly reminder that SJR State offers many programs designed to help you reach your academic and career goals.

Always make sure you see your name when signed in, so you know you are in the right account.

 

2. My Applications

This is where you’ll manage your admissions applications.

• No applications yet? You’ll see: “You do not currently have any applications.”
• To begin, select Create a New Application.
• Once you’ve started an application, it will appear in this section so you can:
  • Resume an application in progress.
  • Review details before submitting.
  • Track the status of submitted applications.

 Tip: Start your application early so you have plenty of time to gather required documents.

3. Events

The Events section helps you stay connected with opportunities and deadlines.

• Displays any events you have already registered for (such as orientation or program info sessions).
• If none are listed, you’ll see a link to View Upcoming Events.
• From there, you can sign up for:
  • Campus tours.
  • Information sessions.
  • Orientation events.
  • Special workshops.

4. My Profile

Your personal information is displayed here. This includes:

• Name
• Mailing address
• City, State, ZIP
• Country
• Email address

There is an Update Profile button to make corrections (See Below).

 

To update your name, email address, or mailing address, please contact the Admissions Office

 

5. Need Help? (Contact Information)

A dedicated section provides quick access to important college contacts:

• Admissions Office: For questions about your application, required documents, or deadlines.
• Advising Offices: For guidance on choosing the right program, class planning, or understanding degree requirements.
• Contact information is listed by campus (Palatka, Orange Park, St. Augustine), including phone numbers and emails.

 Save these details in your phone or email contacts for easy access.

6. Program Spotlight

At the bottom of the page, you may see highlights of specific SJR State programs.

• These “spotlights” showcase popular or growing areas of study.
• They can also give you insight into career opportunities and success stories from students.

Explore the spotlighted programs—you may discover an option you hadn’t considered.

Quick Start Checklist

Use this checklist each time you log in to stay organized:

1. Confirm your profile info is correct (Update Profile if needed).
2. Start or continue your application under My Applications.
3. Check deadlines and sign up for important events.
4. Save Admissions & Advising contacts for quick help.
5. Check application status often to ensure you don’t miss follow-up steps.
6. Explore programs featured in the Program Spotlight.

 

 

Next Steps                                                                                          Back to Top

COMPLETE ONLINE ORIENTATION

 

Uploading Your Documents                                                           Back to Top

How to Upload Documents in Recruit

Admissions Application  

Sometimes your application will ask you to upload things like your Residency Form or photo ID. Here’s how to do it step by step:

( Transcripts and Test Scores are not accepted through uploading)

Get Ready First

• Make sure you have your files saved on your computer or phone.
• Best format = PDF (but JPG/PNG pictures usually work too).
• Try to name files clearly, like: Smith_Alex_Transcript.pdf.

Step-by-Step (Laptop or Desktop)

1. Log in to your Recruit account (the same place you started your application).
2. Go to My Applications (or My Profile) and click on your application.
3. Look for the Documents or Attachments tab.
4. Click Add / Upload / Attach Document (the button wording may vary).
5. Pick the document type from the list (for example: ID, Residency).
6. Click Choose File / Browse, then find the file on your device.
7. Hit Upload / Save.
8. Make sure the file now shows up in your list with the right name.

Tips for Phone Uploads (this should only be done by the Student)

• If you only have paper copies, take a clear photo (good lighting, no blur).
• Crop the photo so only the document shows.
• Save it as a PDF if possible (many free apps can convert).
• Upload the same way through your browser on your phone.

Common Problems

• File won’t upload? → Try saving it as a PDF.
• File too big? → Lower the photo quality or split into 2 files.
• Still not working? → Try a different browser (Chrome, Firefox, Safari).

After You Upload

• You’ll see the file listed under Documents.
• Status might say Received or Pending Review — that’s normal.
• Admissions staff will review it. 

If You Get Stuck

Contact Admissions or IT right away. They can confirm what documents you need and help if the system isn’t working for you.

Resetting Your Password                                                                 Back to Top

 

Visit Resetting Your Admissions Application Password – Recruit Application (Student Guide)

 

Where to find More Information About Applying to SJRState    Back to Top

 

Visit us on the web at Admissions at SJRState

 

What if I need additional assistance?                                                   Back to Top

 

Admissions Department at SJRState is here to help! Reach out to us by:

• Calling us at (386)312-4030
• Emailing us at AdmissionsDept@sjrstate.edu

Dual Enrollment

• Calling us at  (386)312-4136
• Emailing us at  dualenrollment@sjrstate.edu

 

SJRstate IT is here to help! Reach out to us by:

• Calling the Helpdesk at (386)312-4142
• E-mailing Helpdesk@SJRState.edu
• Using the Help Portal at help.sjrstate.edu , and filing a service request ticket for the appropriate service.