Body
Links:
Time Sheet Employee Dashboard
Table of Contents
TimeSheet
Step 1: Access "Enter Time" on the Employee Self Service Dashboard
Step 2: Select the Relevant Timesheet
Step 3: Enter Your Worked Days and Times
-
Input the specific days and hours you worked.
-
After entering your time, scroll down and click Save to store your entries.
Step 4: Preview Your Timesheet
Step 5: Verify Your Timesheet Details
-
Carefully review all the information displayed, including:
-
You may add any comments or notes in the designated section.
-
Be sure to check the "I certify" box to confirm the accuracy of your timesheet.
-
When ready, click Submit located in the bottom right corner.
Print Time Sheet
Print Your Timesheet (Optional)
-
After submitting, you have the option to print your Timesheet for your records.
-
Click the Print button located in the upper right corner of the page.
Recall TimeSheet
Recall Your Timesheet (If Needed)
-
If you discover an error and your Timesheet has not yet been approved, you may recall it.
-
To do this, open the Timesheet and select Recall at the bottom of the page.
-
Make necessary corrections and resubmit.
Where to find your Timesheet
Student Workers
Employees
- On your Employee Quick Links card
- Then Employee Self Service Dashboard
Employee/Student Worker FAQs
When are time sheets due?
The employee must submit their time sheet(s) before 4:00pm on their deadline day. Please refer to the Web Time Entry Payroll Calendar located on the Portal under the Business Office – Web Time Entry section or see Web Time Entry Payroll Calendar attached to this article.
What if I do not work any hours in a pay period? Do I submit an electronic time sheet with zero hours?
No, you do not open/start a timesheet and submit zero hours.
I forgot to turn in time that I worked from a previous pay period. How can I get paid for it?
Let your supervisor know that you need a blank paper time sheet to fill out for the missing time. Complete the form including explanation as to why the late submission; sign and date the form; have your supervisor sign and date the form; then send it to the Payroll Department. The timesheet will be processed for pay, during the next pay period. DO NOT add missed hours in Web Time Entry from another pay period onto an existing pay period time sheet.
I am uncomfortable with using this method. Can my supervisor just do it all for me?
No, the employee is responsible for entering and submitting their time via Web Time Entry.
I accidentally listed the same hours on two different time sheets. What happens next?
If you have two or more time sheets, please be careful when you are entering your time and do not overlap hours. Contact your supervisor immediately. If you have not submitted your time, you can pull each timesheet up and make corrections accordingly. If you have already submitted your time, and your supervisor has not approved yet, your supervisor can make the changes to your timesheets for you before he/she approves it. If submission and approving has already been completed, but the approver’s deadline has not passed, your supervisor can call the Payroll Department, who can then return your time for correction. If all time has been approved and it is past the approver’s deadline, you will have to submit two separate paper time sheets, with corrected information to the Payroll Department no later than 2 business days after your web time deadline date. Otherwise, you will not get paid until the next pay period.
If I do not complete and submit my time sheet before the deadline, will I still get paid?
If you never started a time sheet, then No. Unless you complete a paper timesheet with your supervisor and the payroll department receives it before payroll run. This needs to be done immediately. If this is not done and received in time, you may have to wait until your next paycheck.
I do not use a computer at work. Is there another way I can submit my time?
Yes. Check with your supervisor. There may be a workstation provided where you may enter your time. However, you technically can enter time from any place where you have internet access and can log on to MySJRState.
Can I use my smartphone (iPhone, BlackBerry, Android, etc.) or iPad to update and submit my timesheet?
Yes. The smartphone browsers are compatible with the MySJRState website.
If you have any issues, you can contact the IT Department help desk at (386) 312-4142.
Common Technical Issues
-
Common Issue: Timesheets Not Updating or Loading Correctly
A common issue users encounter when using Timesheets is that the application may not update properly, or certain features may not load as expected. This is often caused by outdated or corrupted browser cache data. Your browser stores cached versions of web pages to load them faster, but sometimes this stored data can interfere with the latest updates on the Timesheets platform.
Solution: Clearing your browser cache can often resolve these problems by forcing your browser to fetch the latest version of the Timesheets page and files.
How to Clear Cache in Different Browsers
Google Chrome (Desktop)
-
Click the three dots (menu) in the top-right corner.
-
Go to More tools > Clear browsing data.
-
In the dialog box, select the Time range (choose "All time" to clear everything).
-
Check the box for Cached images and files (you can uncheck others if you want).
-
Click Clear data.
-
Restart Chrome and reload your Timesheets.
Mozilla Firefox (Desktop)
-
Click the three horizontal lines (menu) in the top-right corner.
-
Select Settings.
-
Go to Privacy & Security.
-
Scroll to the Cookies and Site Data section.
-
Click Clear Data.
-
Ensure Cached Web Content is checked.
-
Click Clear.
-
Restart Firefox and try Timesheets again.
Microsoft Edge (Desktop)
-
Click the three dots (menu) in the top-right corner.
-
Choose Settings.
-
Click Privacy, search, and services.
-
Under Clear browsing data, click Choose what to clear.
-
Select Cached images and files (and any other data you want to clear).
-
Click Clear now.
-
Restart Edge and reload Timesheets.
Safari (Mac)
-
Click Safari in the top menu bar.
-
Select Preferences.
-
Go to the Advanced tab.
-
Check the box Show Develop menu in menu bar.
-
Close Preferences.
-
Click Develop in the top menu bar.
-
Select Empty Caches.
-
Refresh the Timesheets page.
Safari (iPhone/iPad)
-
Open Settings.
-
Scroll down and tap Safari.
-
Tap Clear History and Website Data.
-
Confirm by tapping Clear History and Data.
-
Reopen Safari and reload Timesheets.
Google Chrome (Mobile)
-
Tap the three dots (menu) in the top-right corner.
-
Tap History.
-
Tap Clear browsing data.
-
Select Cached images and files.
-
Choose the time range (e.g., All time).
-
Tap Clear data.
-
Restart the app and try Timesheets again.
What if I need additional assistance?
If you are having access problems, or do not see a time sheet, please call or email Human Resources:
Tammy Bartelli
If you are having issues with your time already entered and need to submit, or you have already submitted and need to make an adjustment, please contact (Payroll)
Lonell Segars
SJRstate IT is here to help with any Technical Issues! Reach out to us by:
-
Calling the Helpdesk at (386)312-4142
-
E-mailing Helpdesk@SJRState.edu
-
Using the Help Portal at help.sjrstate.edu , and filing a service request ticket for the appropriate service. If you're not sure which service to use, you can submit a general request with the button below and we'll categorize it for you!
Submit General I.T. Helpdesk Ticket (Staff And Faculty)