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Resending the consent form and access code to counselors
You can find the Recommendation Request at the bottom of the SJRS Dual Enrollment Dashboard. Change the view to Active Requests, then search for the student’s name. Click on the consent form, and it will take you directly to the required form.
OR
Go to the applicant’s record from either the Applicant or the Prospect view.
Scroll to Supplements Section (open section if needed) and look Letters of Recommendation box.
Select the consent form that needs to be resent from the Letters of Recommendation.
This opens the Recommendation Request Information page.
Make sure Recommendation Request: Information form is showing
Update the Request Status to In Progress and save. (this step is what will allow the form to be submitted/resent again)
Check that the Access code has a code in the box
- If it is prefilled then proceed with no extra steps
- If this is blank then you will need to add a code such as Vikings and save then proceed
Check to make sure the Counselors name and email is correct, if not update and save. (Counselor is the Recommender)
Open the Request Form section.
Verify that it pulled in the correct Recommender (Counselor) and email.
You may also add a note that will be included in the notification sent to the counselor.
Select Submit.
Recruit sends an email with the link to complete the consent form and a separate email containing the access code required to access it.
If access code was blank and you had to add one manually then send the counselor a screenshot of the student’s name and code:
** IF the access code was not generated when the student first submitted the form then Recruit will not auto generate one and this has to be done manually
*** the access code will be valid for 72 hours
Finding the access code
Go to the applicant’s Opportunity record from either the Application Review view or the Application view.
Scroll to Supplements section and then Letters of Recommendation box.
Select the applicable consent form.
This opens the Recommendation Request Information page.
The Recommendation access code displayed on this page is the code that can be provided to the counselor.